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How Workflow Automation Cuts Costs in ERP Systems
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WorkHub24 Team | December 25, 2024 | 5 min read
As companies grow, their processes related to ERPs ((Enterprise Resource Planning) often get more complex, which can lead to delays, mistakes, and higher costs. Workflow software is designed to help businesses overcome these challenges by automating workflows in their ERP systems.
Here’s how it works, with a few clear examples.
Making Workflows Simpler
1. Automating Repetitive Tasks
Example: Imagine a team that spends hours each week manually entering data, like customer orders or inventory updates. Workflow solutions can automate these entries so that data flows automatically from one department to another without manual input. This saves employees time and minimizes the risk of errors.
Result: Employees can focus on more valuable tasks instead of spending time on repetitive work.
2. Making Information Easily Accessible
Example: In many companies, ERP access is not given to every person in the organization due to security or license limitations. . A salesperson might need data from the inventory, but tracking it down takes time, or salesperson may not have direct access to the ERP. With Workflow management software all relevant information—like inventory records, sales data, or customer information which are stored in within the ERP can be made available to others like salespersons without getting restricted to the license limits of ERP..
Result: This reduces risks in every person directly accessing ERP or ERP licensing costs and helps employees work from anywhere more efficiently.
3. Real-Time Tracking and Monitoring
Example: Let’s say a company is processing a large number of customer orders. Managers need to know where each order is in the system to avoid delays. Workflow software offers real-time tracking so that managers can see each order’s status instantly, allowing them to address any bottlenecks or issues as they arise.
Result: This transparency speeds up workflows and prevents backlogs, improving overall customer satisfaction.
Reducing Costs with Automation
1. Lower Labor Costs by Freeing Up Employee Time
An HR department might spend a lot of time processing employee requests or handling new employee paperwork manually. With Workflow software automation, these tasks can be processed automatically, freeing HR staff to work on more strategic projects like employee training or engagement.
Result: By reducing the need for manual labour, companies can lower their staffing costs without sacrificing productivity.
2. Minimizing Errors and Costly Rework
In a typical manual workflow, data entry errors can slip through, like incorrect billing information or inaccurate inventory counts. Workflow automation tools can catch and correct these errors before they cause problems.
Result: Fewer mistakes mean less time spent on corrections, which reduces costs and keeps operations running smoothly.
3. Making the Best Use of Resources
Without automation, a company may need to hire extra staff just to keep up with repetitive tasks like filing, order processing, or data management. Workflow solutions enables companies to handle larger workloads without hiring additional staff.
Result: This cost-saving approach allows companies to grow without increasing overhead expenses.
Enhancing ERP Systems with Workflow software
ERP systems are powerful but can be difficult to manage without automation. Workflow software helps companies make the most of their ERP systems by adding automation tools that make processes faster and easier. Here’s how:
Master Data Creation
- Master data is the core information every business relies on—like customer, vendor, employee, product, and asset details. Getting this data right is essential because it forms the foundation for smooth operations and smart decisions.
- WorkHub24 makes managing this data simple and hassle-free by automating the process. With its easy-to-use, no-code tools, you can set up workflows to handle everything—collecting required documents, checking the information for accuracy, and getting approvals. By automating these steps, you avoid manual mistakes and keep your data accurate and consistent, helping your business run more efficiently and effectively.
- Complex Approval Processes & Other Custom Solutions for Your Needs: Workflow software tailors’ automation to your specific tasks. For example, if your company needs automated approval workflows for purchase orders, workflow tools set up an automated approval process to match your requirements
- Scalable Solutions: As your business grows, so does Workflow automation software. You won’t need to replace your ERP; workflow software grows with your needs.
- User-Friendly Tools: WorkHub24’s tools are easy to use, so all employees can benefit from automation, even those who aren’t tech-savvy.
Why WorkHub24?
WorkHub24 isn’t just another software; it’s a solution designed to make workflow automation easy, reduce complexities, and cut costs. By automating repetitive tasks, centralizing data, and enhancing ERP functions by making the ERP accessible to a wider audience in the organization,
WorkHub24 helps companies streamline operations and focus on growth. Whether it’s simplifying routine tasks, improving data accuracy, or saving on labour costs, WorkHub24 is here to make your workflows work for you.
Ready to make your ERP work better for you? Discover how WorkHub24’s no-code platform can help you unlock the full potential of your ERP system. Book a demo today and experience the difference of no-code automation!